SAM V1

Student Accommodation Manager The Student Accommodation Manager is a secure, web-based database application designed to help postsecondary Disability Service Providers manage student data, disabilities, accommodations, case notes, and much more. SAM is developed and hosted using QuickBase and follows a software-as-a-service model where there is no software to install or server to manage or own. Essential functions such as system availability and backups are provided for you. Predefined reports as well as a powerful report writer allow you to quickly and easily find, filter, and transform data. SAM can also serve as a forms repository and auto-generate accommodation notification letters. For institutions lacking strong IT support, SAM offers a viable multi-user, web-based solution.  Learn More: SAM Demo Application, for access please contact Doug Neal at doug.neal@amac.gatech.edu or Sam Evans at sam.evans@amac.gatech.edu also reach them toll-free at 866-279-2964 Read what SAM customers are saying...

 

Features

SAM was developed using QuickBase and utilizes standard QuickBase features and security, including:

• SAM is completely web-based, all information stored in SAM is available anywhere there is access to the internet
• SAM is accessible 24-hours a day, 365-days of the year removing the need to carry file folders desk to desk, office to office
• SAM customers do not have to update software on any computer where SAM is used reducing user frustration
• SAM customers do not have to purchase additional software for every computer reducing costs
• SAM meets VPAT requirements allowing any user access to valuable information
• SAM provides customers the ability to run/create/save/archive reports as easily as clicking on a mouse
• SAM provides customers the ability to create reports that reduce the time spent in compiling required reports
• SAM reports can be exported into excel providing greater communication between DSP offices and Financial decision makers
• SAM reports can be emailed directly to 3rd parties which allows easier relay of the information hosted in SAM
• SAM reports can be printed as necessary making administrative tasks easier and less time consuming
• SAM provides email integration allowing users to use SAM as a communication tool for students, professors and DSP staff
• SAM provides searchable on-line help allowing users to obtain help without having to pick up the phone
• SAM allows customers to define user roles which controls access to information protecting privacy
• SAM's Quickbase application provides data encryption which fights against unwanted use of stored data
• SAM's Quickbase application provides daily backups freeing IT support to accomplish other vital tasks
• SAM's Quickbase redundant data storage procedures ensures all data is stored in duplicate preventing the loss of data

Training

• SAM Training Presentation
• SAM and the NEW Quickbase: PDF | DOC

Terminology

SAM is a relational database application. An understanding of the following terms and concepts is essential to understanding the SAM design:

• What is an application?
• What is a database?
• What is a QuickBase table and record?
• What is a QuickBase field?
• What is a QuickBase report?

Tables

SAM organizes data into different tables that allow you to instantly access, sort, and find information for an individual student or related data sets.

At the core is the Student table, however, SAM allows users to manage data for and report on:

Disabilities Accommodations Consent Types Referrals Case Notes

Tasks Tests Alternate Media Orders Class Schedules Documentation

Access

Access to SAM requires a login and password. Each user is provided with their own login and password. A user’s login is their email address. Passwords are case sensitive.

Login to SAM

Security

Users of SAM benefit from the following security measures provided for all QuickBase applications:

• An industry-standard, 128-bit Secure Socket Layers (SSL) protocol is employed to ensure information is neither intercepted nor corrupted during transmission over the Internet.
• Encryption technology is used to help protect data stored on disk.
• A state-of-the-art data center provides intrusion detection software and hardware, advanced firewall software, daily back-ups to prevent data loss, video surveillance, and uninterruptible power supplies.

Permissions

SAM users can access the same data simultaneously. However, using roles and permissions, you can determine what data users can see and what actions users can perform.

Reporting

With SAM, you can quickly and easily find and view your data the way you want. Reporting is simple, with:

• A host of pre-defined reports to help you get started quickly.
• An easy to use report writer that allows you to create tabular reports, summary reports, and even graphs and charts.
• A powerful Find feature that allows you to filter data by multiple fields.

Implementation

Prior to creating the SAM application for the customer, the customer will complete the guide provided by the SAM team. SAM Implementation Guide. This implementation guide helps our customer identify:

• How many users will have access
• The name and email address of all users (this information will be used to create the QuickBase logins for users)
• If any new roles and permissions are required in addition to the service provider and administrator roles
• What role to assign to each user
• The multiple-choice field values
• The list of available accommodations

Completed documents and questions can be emailed to Doug Neal at doug.neal@amac.gatech.edu.

When the SAM customer application is created, AMAC will use the information provided in the implementation guide to provision users, create any new roles and permissions, and customize the values for multiple-choice fields.

Importing and Synching Data

• Data Import Guide

Standard Pricing

• For information on SAM pricing, please contact Doug Neal by phone at 404.385.1128 or by emailing him at doug.neal@amac.gatech.edu.

Frequently Asked Questions

Since SAM is developed using QuickBase, the application layout, navigation, and functions are controlled by QuickBase. To learn more about a particular topic, choose from the list below:

• What is My Quickbase?
• What is the application dashboard?
• How do I add or edit a record?
• How do I view records?
• How do I find records?
• How do I email a record?
• How do I email a view?
• How do I import data?
• How do I use the new and update flags