SAM V1:Orders

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The orders table contains student orders for alternative media produced by disability services. An orders record exists for each handout or book requested by the student, so if the student has requested 3 books in alternate format, then the one student parent record will have 3 child order records.

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Order Tasks

If an order requires alternate media production, you can track the production components by creating tasks associated with the order. For example, you could break production of the book into 3 components: chapters 1 – 5, chapters 6 – 10, and chapters 11 – 15. The 3 tasks you create for the order would have a task type of Production Order and task descriptions of chapters 1 – 5, chapters 6 – 10, and chapters 11 – 15 respectively. Each task could be assigned to a different individual so that production could occur in parallel.

Fields

The fields of the orders table are:

Field Description
Date Created Date record was created.
Date Modified Date record was last updated.
Order ID# Unique ID# of the record.
Record Owner User who owns the record.
Last Modified By User who last modified the record.
Assigned To The reader responsible for reading the book or handout. This field only displays if the source field value is reader.
Author The author of the book.
Copyright The copyright year of the book.
Course The course the student is taking that is using the book or handout. Course is required.
Delivered to Student The date the alternate media was delivered to the student.
Delivery Type The method used to deliver the alternate format media to the student.
Editing File Type The file format for the edited or formatted file.
Edition The edition of the book.
Faculty The faculty instructor’s name for the course associated with the order.
Format Requested The alternate format desired for the book or handout. Alternate format is required.
Graphics Described Check this box if the reader should describe graphics contained in the book. This field only displays if the source field value is reader.
ISBN The 10 or 13 digit ISBN of the book.
Material Received from Student The date the book or handout was received from the student.
Material Returned to Student The date the book or handout was returned to the student.
Notes Notes regarding the order. The notes field is a cumulative field and date stamped with the date, time and user adding the notes.
Priority Code The priority associated with the production of alternate media for the order.
Production # The reference number used to track alternate media production.
Production Completed The date alternate media production completed.
Production Editing C heck this box if alternate media production requires editing or formatting of the alternate media.
Production Order Check this box if the order requires alternate media production.
Production Other Description Describe the production process that needs to occur other than scanning or editing.
Production Other Check this box if the alternate media production requires a process other than scanning or editing.
Production Scan Check this box if alternate media production requires a scan of the book or handout.
Publisher The publisher of the book.
Publisher File Received If the source field value is publisher file, the date the publisher file was received.
Publisher File Requested If the source field value is publisher file, the date the publisher file was requested.
Repository The name of the other repository where the alternate media was procured. This field only displays if the source is other repository.
Request Received from Student The date the alternate media order request was received from the student.
Required Text Check this box if the book or handout is required by the course instructor.
Scan File Type The file format for the scanned file.
Source The procurement source for the alternate media: Library, RFB&D, Publisher File Request, Other Repository, etc. If the alternative media cannot be procured, then the order will become a production order and the alternate media will be produced in-house.
Special Instructions Special instructions or information pertaining to the order.
Status The status describing the state of work associated with the order.
Student ID The student the order is related to. Student ID is required.
Text Only Check this box if the reader should only read the book text. This field only displays if the source is reader.
Title The title of the book or handout. Title is required.
Tracking # The tracking number for the alternate media procurement. If the source is RFB&D, the tracking number would be the RFB&D shelf product number.