Difference between revisions of "SAM V1"

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='''Student Accommodations Manager Version 1 (SAM V1)'''=
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[[Image:Database.gif|Database Icon]]&nbsp;&nbsp;<font size="+1">'''Student Accommodation Manager Version 1 (SAM V1)'''</font>
  
The Student Accommodations Manager Version 1 (SAM V1) is our most popular database application that helps postsecondary Disability Service Providers manage student data, accommodations, exams, forms, letters, reports, and much more.
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The Student Accommodations Manager Version 1 (SAM V1) is a secure, web-based database application designed to help postsecondary Disability Service Providers manage student data, disabilities, accommodations, case notes, and much more.  SAM V1 is developed and hosted using Intuit's [http://www.quickbase.com QuickBase] and follows a [[Wikipedia:Software_as_a_service|software-as-a-service]] model where there is no software to install or server to manage or own.  Essential functions such as system availability and backups are provided for you.  Predefined reports as well as a powerful report writer allow you to quickly and easily find, filter, and transform data.  SAM V1 can also serve as a forms repository and auto-generate accommodation notification letters.  For institutions lacking strong IT support, SAM V1 offes a viable multi-user, web-based solution.
  
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<hr>'''Learn More'''<hr>
  
[https://www.quickbase.com/db/bcsnjrd97 Log in to the SAM V1 Demo]
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*SAM V1 Fact Sheet
 
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*[https://www.quickbase.com/db/bcsnjrd97 SAM V1 Demo Application]
 
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*[[Media:SAMV1vsSAMV2.doc|Comparison of SAM V1 and SAM V2]]
In addition to tracking [[SAM V1:Students|student]] data, SAM V1 allows users to manage and report on:
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__TOC__
{| width="100%"
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|-
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|
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* [[SAM V1:Disabilities|Disabilities]]
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* [[SAM V1:Accommodations|Accommodations]]
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* [[SAM V1:Consent Types|Consent Types]]
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* [[SAM V1:Referrals|Referrals]]
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* [[SAM V1:Case Notes|Case Notes]]
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|
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* [[SAM V1:Tasks|Tasks]]
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* [[SAM V1:Tests|Tests]]
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* [[SAM V1:Orders|Alternate Media Orders]]
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* [[SAM V1:Class Schedules|Class Schedules]]
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* [[SAM V1:Documentation|Documentation]]
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|}
 
|}
  
SAM V1 can also serve as a forms repository and auto-generate accommodation notification letters.
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<!-- Do not remove this next line as it inserts spacing between the introduction and the contents -->
 
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<div style="height: 5px;">&nbsp;</div>
  
 
==Features==
 
==Features==
  
SAM V1 was developed using [http://www.quickbase.com QuickBase] and includes all of the [http://www.quickbase.com QuickBase] features and security, including:
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SAM V1 was developed using Intuit's [http://www.quickbase.com QuickBase] and utilizes standard QuickBase features and [http://quickbase.intuit.com/overview/security/ security], including:
  
 
* Totally web-based
 
* Totally web-based
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* Redundant data storage
 
* Redundant data storage
  
==Instant Access to the Information You Need==
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==Terminology==
  
* SAM V1 is comprised of a number of different [[SAM V1:Tables |tables]] that allow you to organize, sort, and find student information from individual files to large data sets.
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SAM V1 is a relational database application.  An understanding of the following terms and concepts is essential to understanding the SAM V1 design:
* When asked, you will have disability information, student accommodations, case note history, and contact information right at hand.
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* [[Wikipedia:Application_software|What is an application?]]
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* [[Wikipedia:Database|What is a database?]]
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* [http://www.quickbase.com/help/default.html#what_is_a_table.html What is a QuickBase table and record?]
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* [http://www.quickbase.com/help/default.html#what_is_a_field.html What is a QuickBase field?]
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* [http://www.quickbase.com/help/default.html#what_is_a_view.html What is a QuickBase report?]
  
==Report and Communicate All Your Information==
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==Tables==
  
* Transform data by choosing from a host of pre-defined report templates.
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SAM V1 organizes data into different [[SAM V1:Tables |tables]] that allow you to instantly access, sort, and find information for an individual student or related data sets.
* Create your own reports using SQL.
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* SAM V1 offers a sophisticated '''Find''' feature that allows you to filter data by multiple fields.
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At the core is the [[SAM V1:Students|student]] table, however, SAM V1 allows users to manage data for and report on:
  
==Built-in Network Sharing and Permissions==
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{| width="100%"
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|-
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|
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* [[SAM V1:Disabilities|Disabilities]]
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* [[SAM V1:Accommodations|Accommodations]]
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* [[SAM V1:Consent Types|Consent Types]]
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* [[SAM V1:Referrals|Referrals]]
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* [[SAM V1:Case Notes|Case Notes]]
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|
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* [[SAM V1:Tasks|Tasks]]
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* [[SAM V1:Tests|Tests]]
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* [[SAM V1:Orders|Alternate Media Orders]]
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* [[SAM V1:Class Schedules|Class Schedules]]
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* [[SAM V1:Documentation|Documentation]]
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|}
  
* Users can [[SAM V1:Login and Passwords |login]] to SAM V1 and access the same student file simultaneously.
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==Access==
* SAM V1 offers levels of access [[SAM V1:Permissions | permission]] so you can determine what your users can do and see.
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Access to SAM V1 requires a login and password.  Each user is provided with their own login and password.  A user’s login is their email address.  Passwords are case sensitive.
  
==Terminology==
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[https://www.quickbase.com/db/main?a=signin Login to SAM V1]
  
SAM V1 is a relational database application, and as such, an understanding of the following database terms and concepts is essential:
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==Security==
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Users of SAM V1 benefit from the following [http://quickbase.intuit.com/overview/security/ security] measures provided for all [http://www.quickbase.com QuickBase] applications:
  
* [[Wikipedia:Application_software|Application]]
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* An industry-standard, 128-bit Secure Socket Layers (SSL) protocol is employed to ensure information is neither intercepted nor corrupted during transmission over the Internet.
* [[Wikipedia:Database|Database]]
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* Encryption technology is used to help protect data stored on disk.
* [http://www.quickbase.com/help/default.html#what_is_a_table.html QuickBase Table and Record]
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* A state-of-the-art data center provides intrusion detection software and hardware, advanced firewall software, daily back-ups to prevent data loss, video surveillance, and uninterruptible power supplies.
* [http://www.quickbase.com/help/default.html#what_is_a_field.html QuickBase Field]
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* [http://www.quickbase.com/help/default.html#what_is_a_view.html QuickBase Report]
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==Permissions==
  
==Layout, Navigation and How To==
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SAM V1 users can access the same data simultaneously.  However, using [[SAM_V1:Permissions|roles and permissions]], you can determine what data users can see and what actions users can peform.
  
Since SAM V1 is developed using [http://www.quickbase.com QuickBase], the application layout, navigation, and functions are controlled by [http://www.quickbase.com QuickBase].  To learn more about a particular topic, choose from the list below:
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==Reporting==
  
* [http://www.quickbase.com/help/default.html#myquickbase.html My Quickbase]
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With SAM V1, you can quickly and easily find and view your data the way you want. Reporting is simple, with:
* [http://www.quickbase.com/help/default.html#about_dashboard_page.html Dashboard]
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* [http://www.quickbase.com/help/default.html#adding_or_editing_a_record.html Adding or Editing a Record]
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* [http://www.quickbase.com/help/default.html#what_is_a_view.html Viewing Records]
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* [http://www.quickbase.com/help/default.html#quick_find.html Finding Records]
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* [http://www.quickbase.com/help/default.html#e-mail_a_record.html Emailing a Record]
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* [http://www.quickbase.com/help/default.html#e-mail_a_view.html Emailing a View]
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* A host of pre-defined reports to help you get started quickly.
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* An easy to use [https://www.quickbase.com/help/default.html#what_is_a_view.html report writer] that allows you to create tabular reports, summary reports, and even graphs and charts.
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* A powerful '''Find''' feature that allows you to filter data by multiple fields.
  
 
==Implementation==
 
==Implementation==
  
The SAM V1 customer application is created by copying either the SAM con NEON or SAM sin NEON master application.  SAM con NEON is used as the source when the customer will also be an AMAC member and have students in [[NEON]].  SAM sin NEON is used as the source when the customer will not have related students in [[NEON]].
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The SAM V1 customer application is created by copying the master SAM QuickBase application.  SAM con NEON is used as the source master when the customer will also be an AMAC member and have students in [[NEON]].  SAM sin NEON is used as the source master when the customer will not have related students in [[NEON]].
  
 
Prior to creating the SAM V1 application for the customer, the customer should complete the [[Media:SAM_V1_Implementation_Guide.doc|SAM V1 implementation guide]].  This Microsoft Word document helps the customer identify:
 
Prior to creating the SAM V1 application for the customer, the customer should complete the [[Media:SAM_V1_Implementation_Guide.doc|SAM V1 implementation guide]].  This Microsoft Word document helps the customer identify:
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When the SAM V1 customer application is created, AMAC will use the information provided in the implementation guide to provision users, create any new roles and permissions, and customize the values for multiple-choice fields.
 
When the SAM V1 customer application is created, AMAC will use the information provided in the implementation guide to provision users, create any new roles and permissions, and customize the values for multiple-choice fields.
  
==Security==
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==Licensing Agreement==
 
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* Internet transmission uses 128-bit Secure Socket Layer (SSL) encryption.  This is otherwise known as https instead of http.  Data travelling over the Internet is encrypted rather than plain text.
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* Only registered users with a username and password can access the SAM V1 application. 
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* Users are assigned roles, which determine which data within the SAM V1 application they can see and what functions they can perform. 
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* Functions include adding, editing, viewing, or deleting data.  For example, a role can be setup so that users can view records but not add records.
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* Both table and field level permissions exist for roles.  For example, role permissions can be setup to either deny access to the entire table, or only select fields within the table.
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* Physical security of the servers is provided by QuickBase, as SAM V1 is a hosted by Intuit.  See http://quickbase.intuit.com/overview/security/.
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==Licensing and Services Agreement==
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*[[Media:SAMV1_Services_Agreement.doc|SAM V1 Services Agreement]]
 
*[[Media:SAMV1_Services_Agreement.doc|SAM V1 Services Agreement]]
  
==Pricing for Application, Services and Technical Support==
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==Pricing==
  
 
{|width="100%" border="0" cellspacing="0" cellpadding="0" valign="top"  
 
{|width="100%" border="0" cellspacing="0" cellpadding="0" valign="top"  
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*$3/month per user (if exceed 10 users)
 
*$3/month per user (if exceed 10 users)
 
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|}
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==Frequently Asked Questions==
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Since SAM V1 is developed using Intuit's [http://www.quickbase.com QuickBase], the application layout, navigation, and functions are controlled by [http://www.quickbase.com QuickBase].  To learn more about a particular topic, choose from the list below:
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* [http://www.quickbase.com/help/default.html#myquickbase.html Whast is My Quickbase?]
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* [http://www.quickbase.com/help/default.html#about_dashboard_page.html What is the application dashboard?]
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* [http://www.quickbase.com/help/default.html#adding_or_editing_a_record.html How do I add or edit a record?]
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* [http://www.quickbase.com/help/default.html#what_is_a_view.html How do I view records?]
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* [http://www.quickbase.com/help/default.html#quick_find.html How do I find records?]
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* [http://www.quickbase.com/help/default.html#e-mail_a_record.html How do I email a record?]
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* [http://www.quickbase.com/help/default.html#e-mail_a_view.html How do I email a view?]
  
 
[[Category:Disability Service Provider]]
 
[[Category:Disability Service Provider]]
 
[[Category:Software]]
 
[[Category:Software]]

Revision as of 12:34, 7 November 2008

Database Icon  Student Accommodation Manager Version 1 (SAM V1)

The Student Accommodations Manager Version 1 (SAM V1) is a secure, web-based database application designed to help postsecondary Disability Service Providers manage student data, disabilities, accommodations, case notes, and much more. SAM V1 is developed and hosted using Intuit's QuickBase and follows a software-as-a-service model where there is no software to install or server to manage or own. Essential functions such as system availability and backups are provided for you. Predefined reports as well as a powerful report writer allow you to quickly and easily find, filter, and transform data. SAM V1 can also serve as a forms repository and auto-generate accommodation notification letters. For institutions lacking strong IT support, SAM V1 offes a viable multi-user, web-based solution.


Learn More
 

Features

SAM V1 was developed using Intuit's QuickBase and utilizes standard QuickBase features and security, including:

  • Totally web-based
  • 24-hour, 365-day availability
  • No special software or installations required
  • Accessible
  • Custom, printable reporting
  • Email integration
  • Searchable on-line help
  • Advanced access control via logins, users and roles
  • Data encryption
  • Daily backups
  • Redundant data storage

Terminology

SAM V1 is a relational database application. An understanding of the following terms and concepts is essential to understanding the SAM V1 design:

Tables

SAM V1 organizes data into different tables that allow you to instantly access, sort, and find information for an individual student or related data sets.

At the core is the student table, however, SAM V1 allows users to manage data for and report on:

Access

Access to SAM V1 requires a login and password. Each user is provided with their own login and password. A user’s login is their email address. Passwords are case sensitive.

Login to SAM V1

Security

Users of SAM V1 benefit from the following security measures provided for all QuickBase applications:

  • An industry-standard, 128-bit Secure Socket Layers (SSL) protocol is employed to ensure information is neither intercepted nor corrupted during transmission over the Internet.
  • Encryption technology is used to help protect data stored on disk.
  • A state-of-the-art data center provides intrusion detection software and hardware, advanced firewall software, daily back-ups to prevent data loss, video surveillance, and uninterruptible power supplies.

Permissions

SAM V1 users can access the same data simultaneously. However, using roles and permissions, you can determine what data users can see and what actions users can peform.

Reporting

With SAM V1, you can quickly and easily find and view your data the way you want. Reporting is simple, with:

  • A host of pre-defined reports to help you get started quickly.
  • An easy to use report writer that allows you to create tabular reports, summary reports, and even graphs and charts.
  • A powerful Find feature that allows you to filter data by multiple fields.

Implementation

The SAM V1 customer application is created by copying the master SAM QuickBase application. SAM con NEON is used as the source master when the customer will also be an AMAC member and have students in NEON. SAM sin NEON is used as the source master when the customer will not have related students in NEON.

Prior to creating the SAM V1 application for the customer, the customer should complete the SAM V1 implementation guide. This Microsoft Word document helps the customer identify:

  • How many users will have access
  • The name and email address of all users (this information will be used to create the QuickBase logins for users)
  • If any new roles and permissions are required in addition to the service provider and administrator roles
  • What role to assign to each user
  • The multiple-choice field values
  • The list of available accommodations

Completed documents and questions can be emailed to Joe Davis davisj@uga.edu.

When the SAM V1 customer application is created, AMAC will use the information provided in the implementation guide to provision users, create any new roles and permissions, and customize the values for multiple-choice fields.

Licensing Agreement

Pricing

Required Costs

Initial Application Fee and Training

One Payment of $950, AMAC Members $750 (Reduced)

  • Access to the SAM V1 application.
  • Access to the SAM V1 online application documentation.
  • One phone training and one follow-up phone training within 14 days of the purchase. Training may be conducted via web conferencing based on the user(s) needs.

Hosting/User Fees

$180/month ($2,160/annually)

  • Maximum database size of 5MB
  • Maximum file attachment storage of 100MB
  • Maximum 10 users
  • Users can optionally pay QuickBase for an account and not pay hosting/user fees. QuickBase lowest plan of 5MB database, 100MB file attachment, and 10 users priced at $249/month. See www.quickbase.com for an overview and additional features of having a QuickBase account.
  • Covers application hosting, server maintenance, application backup and security, and user maintenance.

Optional Costs

Support Fee

$250/year

  • Estimated six hours of support per month.
  • Covers application questions and assistance with report creation.

Customization Fee

$125/hour

  • Covers application customization, import of legacy data, and integration with external systems (i.e. Banner, PeopleSoft).

On-Site Customer Training

$1,200/day plus travel costs

Additional Fees

  • $50/month per 5MB database storage (if database size exceeds 5MB)
  • $100/month per 100MB file attachment storage (if file attachment storage exceeds 100MB)
  • $3/month per user (if exceed 10 users)

Frequently Asked Questions

Since SAM V1 is developed using Intuit's QuickBase, the application layout, navigation, and functions are controlled by QuickBase. To learn more about a particular topic, choose from the list below: