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Student Accommodations Manager Version 1 (SAM V1)

The Student Accommodations Manager Version 1 (SAM V1) is our most popular database application that helps postsecondary Disability Service Providers manage student data, accommodations, exams, forms, letters, reports, and much more.

Log in to the SAM V1 Demo

In addition to tracking student data, SAM V1 allows users to manage and report on:

SAM V1 can also serve as a forms repository and auto-generate accommodation notification letters.


SAM V1 was developed using QuickBase and includes all of the QuickBase features and security, including:

  • Totally web-based
  • 24-hour, 365-day availability
  • No special software or installations required
  • Accessible
  • Custom, printable reporting
  • Email integration
  • Searchable on-line help
  • Advanced access control via logins, users and roles
  • Data encryption
  • Daily backups
  • Redundant data storage

Instant Access to the Information You Need

  • SAM V1 is comprised of a number of different tables that allow you to organize, sort, and find student information from individual files to large data sets.
  • When asked, you will have disability information, student accommodations, case note history, and contact information right at hand.

Report and Communicate All Your Information

  • Transform data by choosing from a host of pre-defined report templates.
  • Create your own reports using SQL.
  • SAM V1 offers a sophisticated Find feature that allows you to filter data by multiple fields.

Built-in Network Sharing and Permissions

  • Users can login to SAM V1 and access the same student file simultaneously.
  • SAM V1 offers levels of access permission so you can determine what your users can do and see.


SAM V1 is a relational database application, and as such, an understanding of the following database terms and concepts is essential:

Layout, Navigation and How To

Since SAM V1 is developed using QuickBase, the application layout, navigation, and functions are controlled by QuickBase. To learn more about a particular topic, choose from the list below:


The SAM V1 customer application is created by copying either the SAM con NEON or SAM sin NEON master application. SAM con NEON is used as the source when the customer will also be an AMAC member and have students in NEON. SAM sin NEON is used as the source when the customer will not have related students in NEON.

Prior to creating the SAM V1 application for the customer, the customer should complete the SAM V1 implementation guide. This Microsoft Word document helps the customer identify:

  • How many users will have access
  • The name and email address of all users (this information will be used to create the QuickBase logins for users)
  • If any new roles and permissions are required in addition to the service provider and administrator roles
  • What role to assign to each user
  • The multiple-choice field values
  • The list of available accommodations

Completed documents and questions can be emailed to Joe Davis

When the SAM V1 customer application is created, AMAC will use the information provided in the implementation guide to provision users, create any new roles and permissions, and customize the values for multiple-choice fields.


Pricing, Services, and Technical Support

Required Costs

Initial Application Fee and Training

One Payment of $950, AMAC Members $750 (Reduced)

  • Access to the SAM V1 application.
  • Access to the SAM V1 online application documentation.
  • One phone training and one follow-up phone training within 14 days of the purchase. Training may be conducted via web conferencing based on the user(s) needs.
Hosting/User Fees

$180/month ($2,160/annually)

  • Maximum database size of 5MB
  • Maximum file attachment storage of 100MB
  • Maximum 10 users
  • Users can optionally pay QuickBase for an account and not pay hosting/user fees. QuickBase lowest plan of 5MB database, 100MB file attachment, and 10 users priced at $249/month. See for an overview and additional features of having a QuickBase account.
  • Covers application hosting, server maintenance, application backup and security, and user maintenance.
Optional Costs

Support Fee


  • Estimated six hours of support per month.
  • Covers application questions and assistance with report creation.
Customization Fee


  • Covers application customization, import of legacy data, and integration with external systems (i.e. Banner).
On-Site Customer Training

$1,200/day plus travel costs

Additional Fees
  • $50/month per 5MB database storage (if database size exceeds 5MB)
  • $100/month per 100MB file attachment storage (if file attachment storage exceeds 100MB)
  • $3/month per user (if exceed 10 users)