SAM V1

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Database Icon  Student Accommodation Manager Version 1 (SAM V1)

The Student Accommodations Manager Version 1 (SAM V1) is a secure, web-based database application designed to help postsecondary Disability Service Providers manage student data, disabilities, accommodations, case notes, and much more. SAM V1 is developed and hosted using Intuit's QuickBase and follows a software-as-a-service model where there is no software to install or server to manage or own. Essential functions such as system availability and backups are provided for you. Predefined reports as well as a powerful report writer allow you to quickly and easily find, filter, and transform data. SAM V1 can also serve as a forms repository and auto-generate accommodation notification letters. For institutions lacking strong IT support, SAM V1 offers a viable multi-user, web-based solution.


Help Icon Learn More:

 

Features

SAM V1 was developed using Intuit's QuickBase and utilizes standard QuickBase features and security, including:

  • Totally web-based
  • 24-hour, 365-day availability
  • No special software or installations required
  • Accessible / VPAT Voluntary Product Accessibility Template
  • Custom, printable reporting
  • Email integration
  • Searchable on-line help
  • Advanced access control via logins, users and roles
  • Data encryption
  • Daily backups
  • Redundant data storage

Terminology

SAM V1 is a relational database application. An understanding of the following terms and concepts is essential to understanding the SAM V1 design:

Tables

SAM V1 organizes data into different tables that allow you to instantly access, sort, and find information for an individual student or related data sets.

At the core is the Student table, however, SAM V1 allows users to manage data for and report on:

Access

Access to SAM V1 requires a login and password. Each user is provided with their own login and password. A user’s login is their email address. Passwords are case sensitive.

Login to SAM V1

Security

Users of SAM V1 benefit from the following security measures provided for all QuickBase applications:

  • An industry-standard, 128-bit Secure Socket Layers (SSL) protocol is employed to ensure information is neither intercepted nor corrupted during transmission over the Internet.
  • Encryption technology is used to help protect data stored on disk.
  • A state-of-the-art data center provides intrusion detection software and hardware, advanced firewall software, daily back-ups to prevent data loss, video surveillance, and uninterruptible power supplies.

Permissions

SAM V1 users can access the same data simultaneously. However, using roles and permissions, you can determine what data users can see and what actions users can perform.

Reporting

With SAM V1, you can quickly and easily find and view your data the way you want. Reporting is simple, with:

  • A host of pre-defined reports to help you get started quickly.
  • An easy to use report writer that allows you to create tabular reports, summary reports, and even graphs and charts.
  • A powerful Find feature that allows you to filter data by multiple fields.

Implementation

Prior to creating the SAM V1 application for the customer, the customer should complete the SAMV1 Implementation Guide with instructions. This Microsoft Word document helps the customer identify:

  • How many users will have access
  • The name and email address of all users (this information will be used to create the QuickBase logins for users)
  • If any new roles and permissions are required in addition to the service provider and administrator roles
  • What role to assign to each user
  • The multiple-choice field values
  • The list of available accommodations

Completed documents and questions can be emailed to Joe Tedesco joe.tedesco@amac.gatech.edu.

When the SAM V1 customer application is created, AMAC will use the information provided in the implementation guide to provision users, create any new roles and permissions, and customize the values for multiple-choice fields.

Importing and Synching Data

Licensing Agreement

Standard Pricing

SAM 2011 Web-Base Application and Hosting Pricing

Annual Fee


Training

Annual license fee of $1,800.00 for the web-based SAM application.

Inquiries for Special AMAC Membership Pricing please email Kim Harris, AMAC Sales

  • Access SAM application
  • Access to the SAM online application documentation
  • One phone training and one follow-up phone training within 14 days of the purchase.
  • Training may be conducted via web conferencing based on the user(s) needs.

Hosting Fee

$180/month ($2,160/annually)

  • Maximum database size of 5MB
  • Maximum file attachment storage of 100MB
  • Maximum 10 users
  • Users can optionally pay QuickBase for an account and not pay hosting/user fees.
  • QuickBase lowest plan of 5MB database, 100MB file attachment, and 10 users priced at $249/month.
  • See www.quickbase.com for an overview and additional features of having a QuickBase account.
  • Covers application hosting, server maintenance, application backup and security, and user maintenance.

Standard Membership Annual Price = $3,510

Annual Savings using our Hosting Service = $828.00

Optional Costs

Data Import

Customer Data Import = $400.00

The feature provides the customer to have the AMAC SAM team import data from external data sources (i.e. excel).

The quality of the provided source data determines the data import fee. The average cost for data import is $400.00

Support Fee

Support Package 1 – Additional 20% of annual licensing fee (optional)

  • 6 hours of telephone and email training per year
  • 2 customized reports features
  • Unlimited email support
  • Access to upgrades


Support Package 2 – Included in annual licensing fee

  • 3 hours of telephone support
  • Unlimited email support
  • Access to upgrades

Customization Fee

$125/hour

  • Covers application customization, import of legacy data, and integration with external systems (i.e. Banner, PeopleSoft).

On-Site Customer Training

$1,200/day plus travel costs

Additional Fees

  • $50/month per 5MB database storage (if database size exceeds 5MB)
  • $100/month per 100MB file attachment storage (if file attachment storage exceeds 100MB)
  • $3/month per user (if exceed 10 users)




Discount Pricing for AMAC Members

Premium Package

Student Accommodation Manager (SAM) 1st year annual fee waived ($1800 value); other standard fees apply

  • Membership: Based Institution total Student Population (inclusive of students with and without disabilities). Student population x $1.32.
  • Waived* and Discount Pricing: Alternative Media Production (e-text)
  • Discount Pricing: Braille Services; Free braille test production.
  • Discount Pricing: Deaf/Hard of Hearing (captioned media, remote captioning); available Fall 2012.
  • Waived up to the equivalent of 120% of the base membership fee; after which Deluxe Membership discount pricing of alt media production applies.
  • Billed monthly based on media produced.

Deluxe Package

Student Accommodation Manager (SAM) 1st year annual fee = $1,500.00 ($300 savings); other standard fees apply

Student Accommodation Manager (SAM) Annual Software Fee discounted 25% ($450 savings); other fees apply

  • Alternative Media Production (15% off standard e-text pricing)
  • Discount Pricing: Braille Services (10% off); Free braille test production
  • Discount Pricing: Deaf/Hard of Hearing (captioned media, remote captioning); available Fall 2012



Training

Frequently Asked Questions

Since SAM V1 is developed using Intuit's QuickBase, the application layout, navigation, and functions are controlled by QuickBase. To learn more about a particular topic, choose from the list below: