Difference between revisions of "SAM V2"

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[[Category:Software]]
{| style="width: 100%; background: #FDF8D6; border: 1px solid #cccccc; text-align: left;"
SAM V2 is used by Disability Service Providers to manage students receiving accommodations from disability services.
|-
| style="text-align: left; vertical-align: top; padding: 0.2em 0.4em;"|
[[Image:SAM.png|80px|SAM Logo]]&nbsp;&nbsp;<font size="+1">'''***  NO LONGER AVAILABLE*** THIS IS A REFERENCE PAGE ONLY'''</font>


In addition to tracking student data, SAM V2 allows users to manage and report on:
This version of The Student Accommodations Manager (SAM V2) is no longer sold nor supported. Please contact doug.neal@amac.gatech.edu to learn more about The Student Accommodation Manager.
 
* Disabilities
* Accommodations
* Consent Types
* Referrals
* Case Notes
* Tasks
* Tests
* Alternate Media Orders
* Class Schedules
* Documentation
 
SAM V2 can also auto-generate accommodation notification letters.
 
SAM V2 is functionally similar to [[SAM V1]] in terms of data tracking, but differs in terms of architecture, user interface, and reporting.  While [[SAM V1]] uses a [[Wikipedia:Software_as_a_Service|software as a service]] model, SAM V2 requires that the software be installed on computers owned and managed by the user.


==Features==
==Features==


SAM V2 was developed using the leading open source solutions of [http://www.php.net PHP] and [http://www.mysql.com MySQL].  Features include:
* Totally web-based
 
* Web-based
* Accessible
* Accessible
* Custom, printable reporting
* Custom, printable reporting
* Access control via logins
* Access control via logins and permissions
* Data encryption
* Hardware maintenance and availability are the responsibility of the institution
* Data export
* Software installation and configuration are the responsibility of the institution
* Database backup and availability are the responsibility of the institution
 
[[Image:Alert.gif|Alert Icon]] For institutions considering SAM V2, it is important to remember:
* The institution must have a web server with [http://www.php.net PHP] and [http://www.mysql.com MySQL] installed. 
*The Disability Service Provider needs to identify a campus [[Portal:IT_Unit|Information Technology]] (IT) Professional who will perform the installation of SAM V2 and manage permissions and implementation. 
*The [[Portal:IT_Unit|IT]] Professional should review the [[SAM V2:Installation|installation specifics]] as well as the architecture and features prior to purchasing SAM V2.


==Terminology==
==Terminology==


SAM V2 is a relational database application, and as such, an understanding of the following database terms and concepts is essential:
SAM V2 is a relational database application.  An understanding of the following terms and concepts is essential to understanding the [[SAM_V1|SAM V1]] design:


* [[Wikipedia:Application_software|Application]]
* [[Wikipedia:Application_software|What is an application?]]
* [[Wikipedia:Database|Database]]
* [[Wikipedia:Database|What is a database?]]
* [[Wikipedia:Record_%28database%29|Record]]
* [[Wikipedia:Record_%28database%29|What is a record?]]
* [[Wikipedia:Field_%28computer_science%29|Field]]
* [[Wikipedia:Field_%28computer_science%29|What is a field?]]
* [[Wikipedia:View_%28database%29|Report or View]]
* [[Wikipedia:View_%28database%29|What is a report or view?]]


===Login and Password===
==Tables==
 
Access to SAM V2 requires a login and password that can be setup within the application by the application administrator.  Users are provided with their own login and password.
 
Multiple logins with the same screen name are allowed.


Passwords are case sensitive.
SAM V2 organizes data into different [[SAM V2:Tables |tables]] that allow you to instantly access, sort, and find information for an individual student or related data sets.


===Permissions===
At the core is the [[SAM V2:Students|Student]] table, however, SAM V2 allows users to manage data for and report on:


Within SAM V2, permissions are setup per individual user per table.  For each table, it is possible to control if the user can add, edit, delete, or view records within the table.  There is no field level permission in SAM V2.
{| width="100%"
 
|-
==Tables==
|
 
SAM V1 is comprised of the following tables:
 
* [[SAM V2:Students|Students]]
* [[SAM V2:Disabilities|Disabilities]]
* [[SAM V2:Disabilities|Disabilities]]
* [[SAM V2:Accommodations|Accommodations]]
* [[SAM V2:Accommodations|Accommodations]]
Line 63: Line 46:
* [[SAM V2:Case Notes|Case Notes]]
* [[SAM V2:Case Notes|Case Notes]]
* [[SAM V2:Tasks|Tasks]]
* [[SAM V2:Tasks|Tasks]]
|
* [[SAM V2:Tests|Tests]]
* [[SAM V2:Tests|Tests]]
* [[SAM V2:Orders|Orders]]
* [[SAM V2:Orders|Alternate Media Orders]]
* [[SAM V2:Components|Components]]
* [[SAM V2:Components|Components]]
* [[SAM V2:Class Schedules|Class Schedules]]
* [[SAM V2:Class Schedules|Class Schedules]]
* [[SAM V2:Documentation|Documentation]]
* [[SAM V2:Documentation|Documentation]]
|}
In addition, SAM V2 allows for easy application setup and customization by adding or editing records in the following tables:
* [[SAM V2:Accommodation Masters|Accommodation Masters]]
* [[SAM V2:Accommodation Masters|Accommodation Masters]]
* [[SAM V2:Multiple Choice Fields|Multiple Choice Fields]]
* [[SAM V2:Multiple Choice Fields|Multiple Choice Fields]]
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* [[SAM V2:Permissions|Permissions]]
* [[SAM V2:Permissions|Permissions]]


For each table, records can be added, edited, deleted, or viewed, depending on the user’s permission. To view table descriptions, relationships, process flows, and detailed field information, click on a table name listed above.
==Access==
 
Access to SAM V2 requires a login and password.  Each user is provided with their own login and password.  It is up to the institution to manage [[SAM V2:Users|user]] accounts.
 
==Security==
 
* Internet transmission can be either unencrypted or employ 128-bit Secure Socket Layer (SSL) encryption.  As the web server is owned and managed by the institution, it depends on the institution to determine the configuration.
* The physical security of the web and database server(s) is the responsibility of the institution.
 
==Permissions==
 
SAM V2 users can access the same data simultaneously. However, using permissions, you can determine what data users can see and what functions users can perform.
 
Functions include adding, editing, viewing or deleting data. For example, a user can be setup so that they can view records in a table but not add records to the table.
 
Table level permissions can be configured for users.  For example, a user can be setup to access student records but not disability records.  SAM V2 does not support field level permissions.  If a user can view student records, the user can view all fields on the student record.
 
==Reporting==
 
With SAM V2, you can quickly and easily find and view your data the way you want. Reporting is simple, with:
 
* A host of pre-defined reports to help you get started quickly.
* A built-in report writer that allows you to create, print, or export tabular and summary reports.
* A powerful Find feature that allows you to filter data by multiple fields.
 
A good knowledge of [http://www.w3schools.com/SQL/sql_intro.asp SQL] is required to create custom reports using the SAM V2 [[SAM V2:Reports|report]] interface.
 
==Implementation==
 
The institution is responsible for installing and configuring the SAM V2 software. Most setup customizations are easily performed by adding or modifying records in the database located under the administration menu.
 
To help with implementation, it is important to consider:
 
* The users who will have access
* The user permissions
* The multiple-choice field values
* The list of available accommodations
 
Use the [[Media:SAM_V2_Implementation_Guide.doc|SAM V2 Implementation Guide]] to organize necessary information and assist developers with building the application.
 
==Customization==
 
* [[SAM V2:customization|Customization Developer Guide]]

Latest revision as of 10:49, 19 May 2015

SAM Logo  *** NO LONGER AVAILABLE*** THIS IS A REFERENCE PAGE ONLY

This version of The Student Accommodations Manager (SAM V2) is no longer sold nor supported. Please contact doug.neal@amac.gatech.edu to learn more about The Student Accommodation Manager.

Features

  • Totally web-based
  • Accessible
  • Custom, printable reporting
  • Access control via logins and permissions
  • Hardware maintenance and availability are the responsibility of the institution
  • Software installation and configuration are the responsibility of the institution
  • Database backup and availability are the responsibility of the institution

Alert Icon For institutions considering SAM V2, it is important to remember:

  • The institution must have a web server with PHP and MySQL installed.
  • The Disability Service Provider needs to identify a campus Information Technology (IT) Professional who will perform the installation of SAM V2 and manage permissions and implementation.
  • The IT Professional should review the installation specifics as well as the architecture and features prior to purchasing SAM V2.

Terminology

SAM V2 is a relational database application. An understanding of the following terms and concepts is essential to understanding the SAM V1 design:

Tables

SAM V2 organizes data into different tables that allow you to instantly access, sort, and find information for an individual student or related data sets.

At the core is the Student table, however, SAM V2 allows users to manage data for and report on:

In addition, SAM V2 allows for easy application setup and customization by adding or editing records in the following tables:

Access

Access to SAM V2 requires a login and password. Each user is provided with their own login and password. It is up to the institution to manage user accounts.

Security

  • Internet transmission can be either unencrypted or employ 128-bit Secure Socket Layer (SSL) encryption. As the web server is owned and managed by the institution, it depends on the institution to determine the configuration.
  • The physical security of the web and database server(s) is the responsibility of the institution.

Permissions

SAM V2 users can access the same data simultaneously. However, using permissions, you can determine what data users can see and what functions users can perform.

Functions include adding, editing, viewing or deleting data. For example, a user can be setup so that they can view records in a table but not add records to the table.

Table level permissions can be configured for users. For example, a user can be setup to access student records but not disability records. SAM V2 does not support field level permissions. If a user can view student records, the user can view all fields on the student record.

Reporting

With SAM V2, you can quickly and easily find and view your data the way you want. Reporting is simple, with:

  • A host of pre-defined reports to help you get started quickly.
  • A built-in report writer that allows you to create, print, or export tabular and summary reports.
  • A powerful Find feature that allows you to filter data by multiple fields.

A good knowledge of SQL is required to create custom reports using the SAM V2 report interface.

Implementation

The institution is responsible for installing and configuring the SAM V2 software. Most setup customizations are easily performed by adding or modifying records in the database located under the administration menu.

To help with implementation, it is important to consider:

  • The users who will have access
  • The user permissions
  • The multiple-choice field values
  • The list of available accommodations

Use the SAM V2 Implementation Guide to organize necessary information and assist developers with building the application.

Customization