SAM V2:Students

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The student table contains information about the students that receive disability services. A student record is created one time only. The student record is considered the master or parent record. The disabilities, accommodations, consent types, referrals, case notes, tasks, test scores, and class schedules are sub-tables or child records of the student record. The relationship is many children to one parent. In other words, the student record has many disabilities, accommodations, or case notes records related to it.

When the student record is deleted, all child records related to it are also deleted. This cascading deletion scheme is used so that the child records will not be orphaned.

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Status

The status field can be the value active, inactive, etc. It is used to determine if the student is using disability services.

The status field can be reset to inactive for all students at the beginning of each term. Then, as service providers work with students, the status field would be changed to active. By doing so, it would be possible to determine which students are active for the current term.

Fields

The fields of the students table are:

Field Description
academic_level Academic Level of student: Freshman, Sophomore, Junior, Senior, Graduate, etc.
address1 Address line 1 of student.
address2 Address line 2 of student.
alt_address1 Alternate address line 1 of student.
alt_address2 Alternate address line 2 of student.
alt_city Alternate address city of student.
alt_email Alternative email address of student.
alt_phone Alternate phone number of student.
alt_phone_type Type of alternative phone number: Home, Cell, Fax, etc.
alt_state Alternate address state of student.
alt_zip Alternate address zip code of the student.
campus The primary campus the student attends.
city Address city of student.
date_of_birth Date of birth of student.
emergency_contact First and last name of emergency contact of student.
emergency_contact_phone Phone number for the emegency contact of the student.
emergency_relationship Relationship of the emergency contact to the student.
email Email address of student.
enrollment Enrollment status of the student: Enrolled, Graduated, Transferred, Withdrawn, etc.
ethnicity Ethnicity of student: Caucasian, African American, Hispanic, etc.
first_name First name of student. First Name is required.
gender Gender of student: Male, Female, etc.
id Unique student identifier. This field could contain university identification number, social security number, or something similar. ID is required.
last_name Last name of student. Last Name is required.
last_updated Date record was last updated.
middle_name Middle name of student.
notes Notes pertaining to the student. These are not case notes but additional information about the student.
phone Phone number of student.
phone_type Type of phone number: Home, Cell, Fax, etc.
preferred_ame The name the student prefers to go by.
sid Unique ID# of the record.
service_provider The service provider working with or assigned to the student.
state Address state of the student.
status Student status: Active, Inactive, Prospective. Status is required. The default value is Active.
updated_by User who last modified the record.
us_citizen Checkbox to be checked if student is a citizen of the USA.
zip Address zip code of the student