SAM V1

SAM V1 is used by Disability Service Providers to manage students receiving accommodations from disability services.

In addition to tracking student data, SAM V1 allows users to manage and report on:

• Disabilities
• Accommodations
• Consent Types
• Referrals
• Case Notes
• Tasks
• Tests
• Alternate Media Orders
• Class Schedules
• Documentation

SAM V1 can also serve as a forms repository and auto-generate accommodation notification letters.

Features

SAM V1 was developed using QuickBase and includes all of the QuickBase features and security, including:

• Totally web-based
• 24-hour, 365-day availability
• No special software or installations required
• Accessible
• Custom, printable reporting
• Email integration
• Searchable on-line help
• Advanced access control via logins, users and roles
• Data encryption
• Daily backups
• Redundant data storage

Terminology

SAM V1 is a relational database application, and as such, an understanding of the following database terms and concepts is essential:

• Application
• Database
• QuickBase Table and Record
• QuickBase Field
• QuickBase Report

Access

The login URL for SAM V1 is https://www.quickbase.com/db/main?a=signin. It is suggested that users bookmark this URL in their browser.

Login and Password

Access to SAM V1 requires a login and password. Disability Service Providers at an institution are provided with their own login and password. Typically a user’s login is their email address.

Multiple logins with the same screen name are allowed.

Passwords are case sensitive.

Users and Roles

SAM V1 users are assigned roles and roles determine what permissions are granted within SAM V1.

The following roles are defined in SAM V1:

Role	Permissions
Service Provider	Can add, edit, and view all fields on all records in all tables. Can delete records in all tables except students and accommodation masters.
Administrator	Can add, edit, and view all fields on all records in all tables. Can delete records in all tables. Can add, edit, and save tables, fields, forms and views. Can change a record owner.

Tables

SAM V1 is comprised of the following tables:

• Students
• Disabilities
• Accommodations
• Consent Types
• Referrals
• Case Notes
• Tasks
• Tests
• Orders
• Class Schedules
• Documentation
• Forms
• Accommodation Masters

For each table, records can be added, edited, deleted, or viewed, depending on the user’s role. To view table descriptions, relationships, process flows, and detailed field information, click on a table name listed above.

Layout, Navigation and How To

Since SAM V1 is developed using QuickBase, the application layout, navigation, and functions are controlled by QuickBase. To learn more about a particular topic, choose from the list below:

• My Quickbase
• Dashboard
• Adding or Editing a Record
• Viewing Records
• Finding Records
• Emailing a Record
• Emailing a View

Implementation

For information on implementing SAM V1, see the SAM V1 Implementation Guide.

Licensing

• SAM V1 Software License Agreement

Pricing

Initial Fee	One Payment of $950 AMAC Members $750 (Reduced)
Hosting/User Fees	$180/month ($2,160/annually) Maximum database size of 5MB Maximum file attachment storage of 100MB Maximum 10 users Users can optionally pay QuickBase for an account and not pay hosting/user fees. QuickBase lowest plan of 5MB database, 100MB file attachment, and 10 users priced at $249/month. See www.quickbase.com for an overview and additional features of having a QuickBase account. Covers application hosting, server maintenance, application backup and security, and user maintenance.
Support Fee	$250/year Covers application training, application questions, assistance with report creation, data import/export, and integration with external systems (i.e. Banner).
Customization Fee	$125/hour
Additional Fees	$50/month per 5MB database storage (if database size exceeds 5MB) $100/month per 100MB file attachment storage (if file attachment storage exceeds 100MB) $3/month per user (if exceed 10 users)