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Database Icon  Student Accommodation Manager Version 1 (SAM V1)

The Student Accommodations Manager Version 1 (SAM V1) is a secure, web-based database application designed to help postsecondary Disability Service Providers manage student data, disabilities, accommodations, case notes, and much more. SAM V1 is developed and hosted using Intuit's QuickBase and follows a software-as-a-service model where there is no software to install or server to manage or own. Essential functions such as system availability and backups are provided for you. Predefined reports as well as a powerful report writer allow you to quickly and easily find, filter, and transform data. SAM V1 can also serve as a forms repository and auto-generate accommodation notification letters. For institutions lacking strong IT support, SAM V1 offers a viable multi-user, web-based solution.

Help Icon Learn More:



SAM V1 was developed using Intuit's QuickBase and utilizes standard QuickBase features and security, including:

  • Totally web-based
  • 24-hour, 365-day availability
  • No special software or installations required
  • Accessible / VPAT Voluntary Product Accessibility Template
  • Custom, printable reporting
  • Email integration
  • Searchable on-line help
  • Advanced access control via logins, users and roles
  • Data encryption
  • Daily backups
  • Redundant data storage


SAM V1 is a relational database application. An understanding of the following terms and concepts is essential to understanding the SAM V1 design:


SAM V1 organizes data into different tables that allow you to instantly access, sort, and find information for an individual student or related data sets.

At the core is the Student table, however, SAM V1 allows users to manage data for and report on:


Access to SAM V1 requires a login and password. Each user is provided with their own login and password. A user’s login is their email address. Passwords are case sensitive.

Login to SAM V1


Users of SAM V1 benefit from the following security measures provided for all QuickBase applications:

  • An industry-standard, 128-bit Secure Socket Layers (SSL) protocol is employed to ensure information is neither intercepted nor corrupted during transmission over the Internet.
  • Encryption technology is used to help protect data stored on disk.
  • A state-of-the-art data center provides intrusion detection software and hardware, advanced firewall software, daily back-ups to prevent data loss, video surveillance, and uninterruptible power supplies.


SAM V1 users can access the same data simultaneously. However, using roles and permissions, you can determine what data users can see and what actions users can perform.


With SAM V1, you can quickly and easily find and view your data the way you want. Reporting is simple, with:

  • A host of pre-defined reports to help you get started quickly.
  • An easy to use report writer that allows you to create tabular reports, summary reports, and even graphs and charts.
  • A powerful Find feature that allows you to filter data by multiple fields.


Prior to creating the SAM V1 application for the customer, the customer should complete the SAMV1 Implementation Guide with instructions. This Microsoft Word document helps the customer identify:

  • How many users will have access
  • The name and email address of all users (this information will be used to create the QuickBase logins for users)
  • If any new roles and permissions are required in addition to the service provider and administrator roles
  • What role to assign to each user
  • The multiple-choice field values
  • The list of available accommodations

Completed documents and questions can be emailed to Kim Harris

When the SAM V1 customer application is created, AMAC will use the information provided in the implementation guide to provision users, create any new roles and permissions, and customize the values for multiple-choice fields.

Importing and Synching Data

Licensing Agreement


Standard Pricing

SAM 2011 Web-Base Application and Hosting Pricing

Annual Application

Annual license fee of $1,800.00 for the web-based SAM application.

Inquiries for Special AMAC Membership Pricing please email Kim Harris, AMAC Sales

  • Includes SAM application via Intuit QuickBase
  • Includes application phone training (three hours maximum)
  • Includes application updates
  • Includes basic support package (three hours of telephone support annually and technical support online documentation)

Hosting and User Accounts

$180/month ($2,160/annually)

  • Includes application hosting, server maintenance, data and storage recovery backup, and user maintenance
  • Includes security
  • Includes database storage of 5MB
  • Includes file attachment storage of 100MB
  • Includes ten QuickBase staff user accounts

Optional Products and Services

Data Import

Customer Data Import = $400.00

The SAM development team to import data from external data sources (i.e. Microsoft Excel) into SAM. The price is based on the file type and data organization of the source. A quote will be given to the customer prior to the data import.

Annual Support Package

$500.00 Additional Support package

  • Includes online support
  • Includes telephone support
  • Includes access to upgrades

Database Customization

$125.00 per hour

  • Includes application customization (i.e. Banner integration, reports, field and table modification, and branding)

On-Site Training

$1,200/day plus travel costs

Storage and User Accounts

  • $50/month per 5MB database storage (if database size exceeds 5MB)
  • $100/month per 100MB file attachment storage (if file attachment storage exceeds 100MB)
  • $3/month per user (if exceed 10 users)

Discount Pricing for AMAC Members

Premium/Deluxe Membership

Student Accommodation Manager (SAM) - 25% discount off Annual Application Fee ($450 annual savings) with a paid annual membership; other standard fees apply


Frequently Asked Questions

Since SAM V1 is developed using Intuit's QuickBase, the application layout, navigation, and functions are controlled by QuickBase. To learn more about a particular topic, choose from the list below: